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How to Write a Better Thank You Note by Brian Konradt

There are so many occasions in life when we'd like to say the words, “Thank you!” But try as we may, it seems like we can never say them enough. Have you ever felt that way? Most of us have.

Not just daily but in the most unexpected moments, something comes up which makes you want to say, “Thanks!” And although we'd like to make a big, grand gesture of it, we usually end up writing a thank you note.

Think of it this way. You can turn a small thank you note into a big gesture of gratitude if you write it better. Here's how:

Step 1: Say it with words.

If there's something else you'd like to say, add it to the words “Thank you.” For example, say how excited the kids are to save or spend their money gift from grandpa and grandma. Say you plan to display the picture or frame on the mantelpiece, if you really intend to do so. Say you're on your way to a steady or quick recovery from illness, if you really are.

In other words, say what you mean and mean what you say. If it's a simple “Thank you,” then so be it!

Step 2: Make it a surprise!

People don't really expect you to write notes for every little present they give or every little favor they do for you. But if you'd like to surprise them (yourself included), why not write an unexpected thank you note?

You see, that's just the point. It's either you were or weren't expected to give a note, but you wrote it anyway! It was a personal choice. You went a step beyond. You gave back, and it felt good.

Step 3: Make it handwritten.

To give your message more meaning, deliver it in a handwritten style. Any receiver would appreciate that extra effort you've given to saying thank you in you own penmanship.

A rare commodity these days, penmanship-written notes are waiting to be received. They've been replaced by technology-driven messages such as quick emails, mobile texts, and short tweets.

Still, those closest to your heart and those most concerned about you would love to hear from you in a different way. That's why phone calls, greeting cards, and thank you notes still make a difference.

Step 4: Be sincere.

It's been said often enough, but the unsaid rule stays the same: Always be sincere in thanking someone. Make it heartfelt!

You can also add to the sincerity by being prompt. Respond immediately and acknowledge the gift or favor. If you've been a bit delayed in extending your thanks, do it anyway. Just don't save it for 'never.'

Step 5: Be generous!

In these times of recession and crisis, no one expects you to be extravagant in your thanks. Nothing should make you feel much too indebted so as to send back a present as big or a favor as huge.

But then again, here's where you voluntarily exceed expectation. You have the choice to be generous in return.

You see, heartfelt generosity takes many different forms. It can take the form of a hand-knitted scarf and or a store-bought present. It can smell as good as freshly-picked flowers or home-baked apple pie.

Depending on your ability to give, there are a million possible ways by which you can say thank you without spending much. What really matters is that you add your own personal touch!