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How to Write a Better Resignation Letter by Brian Konradt

Since goodbyes are hard to say, it may take several drafts before you can formulate the words for a resignation. It may involve timing a visit to your boss to resign in person. Ideally, this courtesy call comes ahead of the actual letter.

Bu ahead of anything else – drafts, visits, courtesy calls, and all – you should already know how to write a good resignation letter. You're better off knowing that you're in command of the situation and also that you're in control of your thoughts and emotions.

To establish this command and control over the way you resign, here are ways by which you can step-up to the challenge!

Step 1: Be courteous enough to leave with notice.

A resignation's not as simple as saying, “I quit!” To leave without notice would be a sign of immaturity and lack of professionalism.

Instead, give your office due notice on your resignation and its date of effectivity. In doing so, you're firmly saying that your resignation's final and irrevocable. Yet, you're prepared to do a proper turnover of responsibilities.

When you're leaving on a clean slate, that's truly something to be admired and not chided.

Step 2: Convey your intention simply and briefly.

In writing a resignation letter, the secret's to be matter-of-fact and brief. If you have a good reason for resigning, state it shortly but clearly. Once you put it on paper, it becomes for-the-record.

Now if your reasons are personal, then you're entitled to say so and leave it at that. It's not necessary for you elaborate further and fuel more questions. Especially when you're leaving due to discontent with pay or dismay with company policy, there's really no need to make the final moment awkward.

Step 3: Refuse to discuss your resignation.

Aside from stating your reason(s) for-the-record, avoid discussing your resignation with associates and co-workers. That's for your own protection so that no one can contest or question your motives.

Knowing how rumor and gossip travel through the office grapevine, would you really want to be the subject of a controversy? Right now, we're giving you the heads-up to exit gracefully and with as much dignity!

Step 4: Be decisive!

There must have been a proper forum wherein work-related concerns were previously aired and voiced out. If you've taken this course of action to no avail, then you're doing the right thing by resigning and moving on.

The only regret you'd wish to express is that of informing management about your resignation. If you express regret about anything else, then you'd put yourself in a bad light. You'd indicate a hint of some second thoughts on what you've already decided.

Step 5: Avoid parting shots and criticisms.

It would be in bad taste to issue threats or criticisms against your current employer. Tempting as they are, these parting shots could carry over as bad news to your next employer. They could be taken and used as proof of negative behavior and attitude problems.

Step 6: End on a positive note.

Hey. Remember: You're moving on! You're looking forward to building a better life and establishing new connections.

Besides, why burn bridges when the world's so big yet too small? Eventually, you're bound to meet up along the street, in a convention, or on a social networking site.

So at this point in time, the best way to end your letter would be to express some appreciation. Thank your employer and wish the company well. Extend a polite goodbye and exit like a real pro!